When you’re running projects out of multiple jobsites, keeping track of who is working where, who is working when and what exactly is happening can be one of your most difficult tasks.

Keeping track of these things is not easy, but if you have a good plan in place, you will be much less likely to find yourself losing track of what is going on with your various projects.

Here are a few tips to help you get started:

Go High Tech

Programs like Google Calendar, Evernote and others allow you and anyone who you give access to, the chance to work on the schedule. This is a great way to make sure you have all the jobs covered and give your leaders access to the information.

Track All Time Worked

Even if you pay by the project or job, make sure you track the time your contractors are working. This can help you better plan for future projects and know if you are paying an appropriate amount for that job.

Require Check-Ins

Whether or not you are actually tracking every minute worked, it can help to have your employees check in with you throughout the day. This can give you a better idea of what is happening and possibly resolve problems before they turn into anything major.

Allow Phone Access

While it can be tempting to have a “no technology zone” on your jobsites, allowing some access to smartphones, tablets or other devices is an excellent way to put time tracking in your employees’ hands.

Be Flexible

While you may want to be present for one job or you may rather stay in the office today, be willing to do what it takes to keep your jobs in order.

The key to keeping track of multiple workers at multiple sites is to find a solution that works for you. Your needs may be vastly different from another project manager or CEO.

Try one of these ideas and if it doesn’t work for you, don’t be afraid to try something different. It may take multiple attempts to find the perfect way to keep track of all your projects, workers and hours worked.

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