Four Tactics to Help You Effectively Manage Your Time

May 14th, 2014

Ask any busy project manager what three things he wishes he had more of, and almost every time one of the three is going to be time.

There are only so many hours in a day, and there is often not enough time to finish everything that needs to get done.

This lack of time leads to longer days, stress, poor projects and delays. These things can easily be avoided. There are simple solutions you can incorporate into your daily life, that can help you effectively manage your time. Taking the time to learn these tactics will help increase your productivity.

How to Gain More Time at Work

1. Have a Schedule

Take a few minutes at the beginning of your day and write down what needs to get accomplished. By simply having a list to refer to, you will begin to increase your productivity. It’s important to remember to schedule breaks. One way you can do this is by dividing tasks into 25-minute sections, with a 5-minute break between each.

2. Know What You Can and Can’t Do By Yourself

There is no reason for you to try to do everything. Instead, delegate the tasks you think can be completed by others, and stick to those that only you can do. Freeing yourself from the idea of having to do everything yourself will help projects get completed quicker. It will relieve the stress of a big project and you can give your full attention to the important issues.

3. Do Tasks at the Correct Time

Choosing when to do something is almost as important as choosing how to do it. Do tasks that require the most thinking power when you are in the best state of mind. This is different for everyone. Some people are their best when they first arrive at work, others may do their best work after lunch. Find out what time is most productive for you and try to schedule complicated projects during this time.

4. Simplify the Tasks You Do

Find the most effective way of doing something, and do it that way. Many tasks are repeated on a daily basis. Spending a little time finding the best way to accomplish those tasks can save you lots of time in the future.