How Landscape Crew Scheduling Software Can Help Your Business

October 18th, 2022

Running a landscaping business can be difficult. Landscape crew scheduling software makes it easier.

Most landscaping businesses have multiple moving pieces, from directing incoming work orders to scheduling crews, monitoring job progress and invoicing for completed work… It can be a lot to manage. Designed to maximize efficiency, a landscape crew scheduling software offers an easy-to-use solution for comprehensive landscape business management for landscaping businesses of any size.

Why a landscaping management software is beneficial for your business

The unique challenges of running a landscaping business require software tailored to the landscape industry. Landscape software gives landscaping business owners and managers the tools they need to keep track of clients and properties, dispatch multiple crews, manage billing details, and accurately quote jobs with minimal effort.

Offering the mobility to operate out of the office or in the field, landscaping management software allows you to track your employees’ time, communicate with crews, and see where each team member is working, all from your mobile device.

How landscaping scheduling software affects different aspects of the business

Running a successful landscape business requires providing optimized service to your clients. Streamlining and automating your operations is a surefire way to drive growth and profitability. Landscape software allows you to create an organized and seamless workflow using plans that can be customized to your business's unique needs.

An effective mobile app can further allow you to manage leads, schedule jobs, basically run your entire business, from the convenience of your mobile device.

Crew Management

Efficient time-keeping is key to running a successful business – especially a labor-based business. Landscape management software allows you to know where your employees are currently, as well as where they were and when. You can see how long each job took to complete and calculate how many man hours were needed to finish the job – not just how many you quoted.


A landscape scheduling software can aid in planning and scoping projects. As you look through historical data, you can see what comparable jobs took to complete and factor in that information into future bids. While each job will come with its own unknowns, having the ability to quickly see how long similar jobs took is a huge asset to your business.

Route Optimization

Using software to determine where inefficiencies are happening will make your business more profitable. If your crews are consistently taking the long route between jobs, you can work with them to find the best routes to use. While you might only be shaving a few minutes and miles here or there, it adds up over the course of a week or month.

Every little bit helps, and the software's ability to show you which routes your crews routinely take can save precious money on gas and mileage.

Route optimization will allow you to fit in more clients and schedule more jobs.

Crew Communication

When it comes to service-based businesses, having an official record of communication with your crew is never a bad idea. If your client has requested a change in schedule or a change in service, you can communicate with your crews through the landscape management app so there is official documentation for the requested change.

Project Management

Using the mobile app, your crews can access customer information and service history in real-time, while providing managers with updates on work order progress from the field. And as mentioned, improved field communications through the use of app messaging can help optimize workflow.

Crew members can capture reference photos for internal use and customer reports, add services to work orders, send service reports when jobs are finished, and even collect payments from the job site.

This type of software also provides a more official record of who was on the job site and when, so if problems arise, you’ll have records to reference to find a resolution for the issue.

Let the Software Make Your Work Easier

Landscaping companies have enough challenges.

Scheduling and crew management are two areas that effective landscape crew scheduling software can streamline and optimize, freeing managers and business owners to focus on what matters most - the bottom line.

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